Judges are listening to auditions. Results will be emailed to sponsoring teachers no later than May 1.
This is a long article. You can download below as a PDF.
In 2014, All-State auditions will be recorded by you, the sponsoring teacher. As you prepare, here are some things to keep in mind.
1) Audition timeline for your students and school
The deadline for All-State auditions is March 20, 2014. But don’t wait until the day before to record auditions and enter information! Many educators who have done similar recorded auditions recommend setting an internal deadline at least one week in advance for student recordings. This gives you enough time to record, reschedule for the student out sick, verify and upload the tracks, gather and enter information about each student, and submit everything as final with payment.
2) Recording equipment and tips on ensuring quality recordings
It’s a good idea to check your recording devices in February or early March. Do you have everything you need, including connectors, SD cards if needed, and other peripherals? Do test runs with the equipment, even before students are ready to record.
MMEA is providing resources for those who are new to recording individual student auditions. First, Michael Buck, former Band Vice President, shared information on recording devices (posted below as Considerations for Recording) Second, Doug Geston of Westmark Productions is working on a short tutorial about microphone placement. We’ll announce the availability and add links to our website. Finally, a Minnesota Public Radio recording engineer is presenting a session at the 2014 Clinic with more tips. You may even find that your students are a resource for you!
3) Naming the audition recording sound files
files will all be renamed prior to being released to the judges, so it doesn’t
matter what you name the files. Please use this to your benefit to help you
organize your files as needed.
4) Information you’ll need about each student
There is no teacher or student paper form to be submitted to MMEA, though you will need to gather and enter certain information about each audition into OpusEvent. Optional forms for you to gather the information are available below as word files (click on the blue arrow to the right of the document title to download the file).
The good news is you can enter part of the information, save a draft and come back to finalize the application. Besides your school and contact information (which will be pre-loaded to the software), you’ll enter the student’s name, type of audition, instrument or voice part, address, grade level, and student’s ensemble preference. You’ll also answer a few questions previously included on the student application form such as experience with color instruments, keyboard proficiency, and whether the student is currently enrolled in the corresponding ensemble at his or her high school.
5) Digital ethics for MMEA All-State Auditions
You, as the sponsoring teacher, must be in the room when the recording is made. If there are multiple teachers in your school, you may delegate to a colleague. Each audition element must be recorded in a separate, single, continuous take and may not be edited in any way. For example, the entire set of scales must be in one recording with no splicing.
While you can do multiple recordings with a student, music educators have shared with us the first recording is often the strongest. You will be asked to verify that MMEA’s Digital Ethics policies were followed for each student audition. The MMEA Digital Ethics Policy is available below as a PDF. Feel free to share the policy with students and others.
6) Paying for auditions
You as the sponsoring teacher will make one combined payment for all auditions you enter. This payment must be done by credit card (MasterCard or VISA). You’ll need to decide how (or if) you are gathering payment from each student. Each audition will cost $20, a decrease of 20 – 60% over last year. There is no early or late audition fee, and all auditions cost the same. Like prior years, if a student submits more than one audition, he or she must pay for each audition.
7) Policies and particulars
Everything you need to know about All-State Auditions is posted here on the All-State Auditions page or on the All-State Policies page. The limit for number of auditions is per sponsoring teacher, while the limits for selection are by school. These policies have been in place for the last three years, though we are learning they weren’t well known. If you aren’t sure where to find something, send an email to email@example.com, and we’ll reply with the link or an answer to your question.
8) More information and help is on the way!
We’ll be posting a quick “how-to” guide for the software, OpusEvent, before the MMEA Midwinter Clinic. It will be specific to the information MMEA requires for All-State and will walk you through each screen.
Please let us know what questions you have by sending an email to firstname.lastname@example.org.
We’re looking forward to having more students from all corners of Minnesota audition, with consistent scoring and results provided by top-notch judges specializing in each instrument or voice type. Please join us as we continue to strengthen MMEA All-State, noted as one of the best by our guest conductors!